![]() ![]() Is required for Banner Student Systems, Citrix (Epic) from managed workstations, Yale Budget Tool (YBT), and Hopper.Not required for Zoom, Canvas, Workday, Office 365, Eli Apps, and Software Library.Printing at home is not permitted under any circumstance if your role requires you to print university data, you may be considered an essential employee and thus need to work onsite-talk to your supervisor. To forward your phone from off campus, submit a ticket or contact the Help Desk for assistance. ![]() If a university phone line is forwarded to a personal cell phone, and staff are interacting with patients or discussing PHI needs, staff are required to follow minimum security standards to protect patient privacy. We suggest also to include your email address in the actual voicemail message. Please be sure to adjust your voicemail if you are working at home and check your voicemail frequently (e.g., every 15-30 minutes). The following YSM departments are not designated Covered Entity components: The School of Public Health, the Animal Resources Center, and the basic science departments: Cell Biology, Cellular and Molecular Physiology, Comparative Medicine, History of Medicine, Immunobiology, Microbial Pathogenesis, Molecular Biophysics & Biochemistry, Neurobiology, and Pharmacology. The Designated Covered Components include the School of Medicine Clinical Departments, Yale Medicine, YCCI, the School of Nursing, Yale Health and the Department of Psychology. In cases where M圜hart cannot be used, Zoom may be used as long as other Yale Privacy, Security, and Consent policies are followed. Telehealth visits should be conducted whenever possible using M圜hart. HIPAA requirements remain in place for those working in the Covered Entity, including the present coronavirus (COVID-19) emergency. Please consult the University’s minimum security standards, to ensure that data has the appropriate level of security for the data they use. ![]() Because Yale is a Hybrid Entity, only Yale’s designated Covered Components are subject to HIPAA requirements. Yale University is the Covered Entity for HIPAA compliance purposes. Clinical Faculty and Staff are encouraged to review the Building Closure Process notice on the Facilities website, which includes information on the buildings that are “locked out” and limited to “safety and security” personnel only.Īccording to the Health Insurance Portability and Accountability Act, Covered Entity means an entity that is subject to HIPAA.Additionally, IT suggests that you review guidance on accessing the internet at home, including understanding network health/speed and improving network performance.To avoid phishing scams related to COVID-19 uncertainty, review guidance on how to recognize a phishing attack and report suspicious email messages.The following tips, services, and support are available for Yale School of Medicine Faculty and Staff working in the Covered Entity. ![]()
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